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Introduced Version Senate Bill 237 History

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Key: Green = existing Code. Red = new code to be enacted


Senate Bill No. 237

(By Senator Craigo)

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[Introduced January 17, 2002; referred to the Committee

on Finance.]

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A BILL to amend and reenact section twenty-three, article two, chapter five-a of the code of West Virginia, one thousand nine hundred thirty-one, as amended, relating to removing requirement that agencies applying for, receiving and expending federal funds send report to the Legislature.

Be it enacted by the Legislature of West Virginia:
That section twenty-three, article two, chapter five-a of the code of West Virginia, one thousand nine hundred thirty-one, as amended, be amended and reenacted to read as follows:
ARTICLE 2. FINANCE DIVISION.

§5A-2-23. Approval of secretary of requests for changes and receipt and expenditure of federal funds by state agencies; copies or sufficient summary information to be furnished to secretary; and consolidated report of federal funds.

(a) Every agency of the state government when making requests or preparing budgets to be submitted to the federal government for funds, equipment, material or services, the grant or allocation of which is conditioned upon the use of state matching funds, shall have such the request or budget approved in writing by the secretary before submitting it to the proper federal authority. At the time such agency submits such a request or budget to the secretary for approval, it shall send a copy thereof to the legislative auditor. When such the federal authority has approved the request or budget, the agency of the state government shall resubmit it to the secretary for recording before any allotment or encumbrance of the federal funds can be made. and the secretary shall send a copy of the federally approved request or budget to the legislative auditor Whenever any agency of the state government shall receive receives from any agency of the federal government a grant or allocation of funds which do not require state matching, the state agency shall report to the secretary and the legislative auditor for their information the amount of the federal funds so granted or allocated.
(b) Unless contrary to federal law, any agency of state government, when making requests or preparing budgets to be submitted to the federal government for funds for personal services, shall include in such the request or budget the amount of funds necessary to pay for the costs of any fringe benefits related to such the personal service. For the purposes of this section, "fringe benefits" means any employment benefit granted by the state which involves state funds, including, but not limited to, contributions to insurance, retirement and social security and which does not affect the basic rate of pay of an employee.
(c) In addition to the other requirements of this section, the secretary shall, as soon as possible after the end of each fiscal year but no later than the first day of October of each year, submit to the governor and the legislative auditor a consolidated report which shall contain a detailed itemization of all federal funds received by the state during the preceding and current fiscal years, as well as those scheduled or anticipated to be received during the next ensuing fiscal year. Such The itemization shall show: (a) (1) Each spending unit which has received or is scheduled or expected to receive federal funds in either of such the fiscal years; (b) (2) the amount of each separate grant or distribution received or to be received; and (c) (3) a brief description of the purpose of every such grant or other distribution, with the name of the federal agency, bureau or department making such the grant or distribution: Provided, That it shall is not be necessary to include in such the report an itemization of federal revenue sharing funds deposited in and appropriated from the revenue sharing trust fund, or federal funds received for the benefit of the division of highways of the department of transportation.
(d) The secretary is authorized and empowered to may obtain from the spending units any and all information necessary to prepare such a report.
(e) Notwithstanding the other provisions of this section and in supplementation thereof of the provisions of this section, the Legislature hereby determines that the department of administration and its secretary need to be the single and central agency for receipt of information and documents in respect of applications for, and changes, receipt and expenditure of, federal funds by state agencies. Every agency of state government, when making application for federal funds in the nature of a grant, allocation or otherwise; when amending such the applications or requests; when in receipt of such federal funds; or when undertaking any expenditure of federal funds, in all such respective instances, shall provide to the secretary of administration document copies or sufficient summary information in respect thereof as of the federal funds to enable the secretary to provide approval in writing for such any activity in respect to the federal funds. and such state agencies shall, at the same time, provide such a document copy or sufficient summary information report to the legislative auditor's office in order to permit continuing meaningful cooperative overview of federal funds and their use budgetarily and in establishing state fiscal policies
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(NOTE: The purpose of this bill is to remove requirements that agencies report to the Legislature when applying for, receiving and expending federal funds.

Strike-throughs indicate language that would be stricken from the present law, and underscoring indicates new language that would be added.)
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