FISCAL NOTE
Date Requested: February 10, 2016
Time Requested: 10:28 AM |
| Agency: |
Health and Human Resources, Department of |
|---|
| CBD Number: |
Version: |
Bill Number: |
Resolution Number: |
| 1146 |
Introduced |
HB4165 |
|
|---|
| CBD Subject: |
Motor Vehicles |
|---|
|
FUND(S):
0407 - Central Office Gen Admn Fund, 5144 Vital Statistics Account, 5225 Vital Statistics Improvement Fund
Sources of Revenue:
General Fund,Special Fund
Legislation creates:
A New Program
Fiscal Note Summary
Effect this measure will have on costs and revenues of state government.
The purpose of this bill is to provide the authority to the Commissioner of the Department of Motor Vehicles to issue certain vital records subject to the rules and regulations of the State Registrar, to allow the DMV to collect fees for issuing vital records that will be provided to the State Registrar, and for the Commissioners of the DMV and DHHR to enter into a Memorandum of Understanding to implement a program that allows the DHHR to provide access to certain vital records to the DMV.
The fiscal impact relating to this legislation is estimated at $158,948 the first year and $95,448 each year thereafter. The Department cannot predict the revenue associated with this legislation as additional certificates could be issues, there could be a decrease in the number issued by DHHR with an offsetting amount being issued by DMV.
Fiscal Note Detail
| Effect of Proposal |
Fiscal Year |
2016
Increase/Decrease
(use"-") |
2017
Increase/Decrease
(use"-") |
Fiscal Year
(Upon Full
Implementation) |
| 1. Estmated Total Cost |
0 |
158,948 |
95,448 |
| Personal Services |
0 |
79,948 |
79,948 |
| Current Expenses |
0 |
79,000 |
15,500 |
| Repairs and Alterations |
0 |
0 |
0 |
| Assets |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
| 2. Estimated Total Revenues |
0 |
0 |
0 |
Explanation of above estimates (including long-range effect):
The estimated $79,948 in Personal Services for Fiscal Year 2017 and ongoing years includes one full time Health and Human Resources Specialist to manage the program, $27,732; one full time Field Representative I, $21,504, and approximately $30,712 in fringe benefits that includes: administration fees ($240 per FTE x 2 FTEs =$480.00), health insurance ($7,836 x 2 FTEs = $15,672), Social Security (7.65% x $49,236 = $3,767), retirement (13.5% x $49,236 = $6,647), worker's compensation (.427% x $49,236 = $210), and WV OPEB Contribution ($1,968 per FTE x 2 FTEs = $3,936).
The Current Expense items for 2017 include: $1,000 in misc supplies, $3,000 in personal computers and laptops for new staff, $25,000 for a new additional web server to allow access to vital records, $25,000 for the development of a customized application to allow access to vital records in remote locations, $10,000 to purchase an additional 180,000 sheets of security paper used in the production of certified copies of vital records to be distributed among 24 remote locations, $5,000 to create, produce and distribute new protocol publications and educate DMV staff, $10,000 for travel for field representative for training.
The Current Expense items for future Fiscal years include: $1,000 in misc supplies, $2,500 to purchase an additional 45,000 sheets of security paper, $10,000 in travel, and $2,000 in software and equipment maintenance and fees.
There is insufficient information available to calculate a credible revenue estimate.
Memorandum
Regarding the lack of ability to provide a credible revenue estimate. Any birth certificates or records that would have normally been obtained from the Vital Registration Office that would be issued out of a DMV would not generate new revenues. The only new revenues that would be obtained would be from those records that would have previously been sold from a county office. Each new revenue dollar would be at the expense of a County Clerk or Circuit Clerk. DHHR has no knowledge of: the volume of sales from county offices, what percentage of those sales are for records directly related to DMV licensing (the most probable reason to obtain them at a DMV), what percentage of documents presented to license renewal were new versus whether they were already in the possession of the applicant, or how many new or renewed licenses are processed each year requiring documentation and the extent of the documentation needed. For example, most males would require just a birth certificate, however a woman who was married three times would need a birth record and three marriage records and divorce records if she had multiple name changes over time.
County agencies (County and Circuit Clerks) are also part of the system of vital statistics in West Virginia. Although not an impact on DHHR, as noted above, there will be a loss of revenue to county agencies if certified copies are made available through another state agency. The loss of revenues through sales contributes to their financial burden. Also, it should be noted that this new process is a TOTAL expense to WV DMV requiring them to provide dedicated staffing by either hiring new staff or assigning current staff to this function ONLY and getting no new revenues to cover the expenses. The only other state that does this is Virginia (which has minimal local issuance of vital records which is why this method was put in place there). In VA, DMV staff issuing vital records have a clear separation of duties - they are not allowed to do other DMV transactions. That clear separation of duties would be necessary and expected in WV, also. There are 24 DMV regional offices. This would require 1-2 persons in each local office that would have to be dedicated to this one function.
Person submitting Fiscal Note: Karen L. Bowling
Email Address: dhhrbudgetoffice@wv.gov