Enrolled Version - Final Version
House Bill 3034 History
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ENROLLED
H. B. 3034
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(By Mr. Speaker, Mr. Kiss, and
Delegates Michael and Trump)
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[Passed March 7, 2002; in effect ninety days from passage.]
AN ACT to amend article three, chapter twelve of the code of West
Virginia, one thousand nine hundred thirty-one, as amended, by
adding thereto a new section, designated section ten-f,
relating to requiring that a state spending unit submit a
receiving report to the state auditor when issuing a
requisition on the auditor in payment of a claim for
commodities.
Be it enacted by the Legislature of West Virginia:
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That article three, chapter twelve of the code of West
Virginia, one thousand nine hundred thirty-one, as amended, be
amended by adding thereto a new section, designated section ten-f,
to read as follows:
ARTICLE 3. APPROPRIATIONS, EXPENDITURES AND DEDUCTIONS.
§12-3-10f. Receiving report required for commodities received.
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A receiving report shall be submitted to the state auditor verifying the receipt of commodities by a state spending unit. The
receiving report shall be an internally-generated document, either
written or prepared using electronic media, that identifies
commodities received. Commodities as defined in this section
include, but are not limited to, the following: Materials,
equipment, supplies, printing and automated data processing
hardware and software.
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The state officer or employee acting as head of each spending
unit is responsible for the completion and timely submission of the
receiving reports, which
shall be prepared at the original point of
receipt of the commodities at the spending unit by employees
designated by the head of the spending unit to receive the
commodities and prepare the receiving reports. The receiving
reports shall include, but not be limited to, the following
information: Vendor name, description and quantity of commodities
received, date commodities are received, whether
commodities are
acceptable for payment, and a signed acknowledgment of receipt by
the employees receiving the commodities. The receiving reports
required by this section shall be prepared within twenty-four hours
of the receipt of the commodities.
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The head of a spending unit may not issue a requisition on the
state auditor in payment of a claim for commodities received by the
spending unit unless the receiving report required by this section
accompanies the claim for payment. The spending unit is liable for a debt improperly incurred or for a payment improperly made if the
receiving report was not filed with the state auditor as set forth
in this section.
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The state auditor shall propose rules for legislative approval
in accordance with provisions of article three, chapter
twenty-nine-a of this code, to implement the provisions of this
section.
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No provision of this section shall apply to the West Virginia
Legislature.